Freelancing isn’t just about doing the work. It’s about managing all the stuff around the work: knowing what to work on, tracking how long it takes, keeping receipts organized, and billing clients on time.
Most freelancers end up cobbling together three or four different tools for this. Let’s look at how it all fits together in one place.
Step 1: Set up the project
When a new client or project comes in, create a project in TaskTime Pro. Add your client’s details (name, email, billing info) if you haven’t already. This is the container for everything that follows.
Step 2: Break it into tasks
Big projects need structure. Break the work into tasks — and if a task is complex, break it into subtasks. You can mark tasks as recurring if they repeat (like a weekly retainer check-in).
Pro tip: Write task names that describe deliverables, not activities. “Homepage redesign mockup” is more useful than “Design work” when you’re looking back at a month of invoices.
Step 3: Track your time
Start a timer when you begin working on a task. TaskTime Pro supports multiple active timers across projects, so if you bounce between two clients in a day, you can track both accurately.
Forgot to start the timer? Add a manual time entry. Both live in the same timesheet — no duplication, no confusion.
Step 4: Log expenses along the way
Bought a stock photo for the project? Paid for a domain? Log it as an expense, tag it to the project, and mark it as billable if the client should cover it.
For things that repeat (like a monthly hosting fee you split across clients), set up a recurring expense and forget about it.
Step 5: Generate the invoice
When it’s time to bill, create an invoice from the project. Your tracked time and expenses are already connected — pick what to include, review the totals, and generate a PDF.
TaskTime Pro lets you customize your invoice template with your branding, payment terms, and notes. You can track payment status too, so you know who’s paid and who hasn’t.
Step 6: Rinse and repeat
The beauty of having everything in one tool is that next month’s invoice is just as easy. The data is already there. No spreadsheet reconciliation, no hunting through email for that one receipt.
Want to see it in action? Open TaskTime Pro and start your first project — no account needed, no data uploaded. Everything stays in your browser.